Job Openings » Serviced Office Management Intern (Full-time/Part-time)- HCM (TS)
Serviced Office Management Intern (Full-time/Part-time)- HCM (TS)
by DigiSourceStatus
Inactive
Job Description
Our client is The Quarters - which is a premier serviced office provider located in the prime district of District 3, Ho Chi Minh City. We are dedicated to delivering a seamless and worry-free working environment tailored to small and medium-sized businesses (SMBs), representative offices, and various organizations seeking a professional and adaptable workspace. Our mission is to support our clients by alleviating the burden of renovation costs and offering flexible office solutions that can be customized to meet their unique needs.
Job Summary:
We are seeking a motivated and detail-oriented Serviced Office Management Intern to assist in the daily operations of our serviced office facility. This internship offers the opportunity to gain hands-on experience in office management, client relations, and administrative support.
Key Responsibilities:
1- Operations Support:
- Assist in overseeing the day-to-day operations of The Quarters Vietnam.
- Help maintain the office environment to ensure it is clean, organized, and well-maintained.
- Assist in managing office supplies and inventory.
2- Client Relations:
- Support the main point of contact for clients and tenants, addressing their needs and concerns promptly.
- Assist in conducting tours for potential clients and handling inquiries regarding office space availability.
- Help develop and maintain positive relationships with clients to ensure high retention rates.
3- Sales and Marketing
- Support sales and marketing activities from internal communication to open house event and social media management.
4- Administrative Assistance:
- Assist with administrative tasks such as billing, invoicing, and managing contracts.
- Maintain accurate records of client interactions, office usage, and other relevant data.
- Prepare and present regular reports on office performance to the Serviced Office Manager.
5-Team Support:
- Support office staff, including receptionists and maintenance personnel.
- Assist in coordinating staff schedules to ensure adequate coverage during business hours.
- Participate in training and development opportunities to enhance skills and performance.
6- Facility Management Support:
- Ensure that all facilities and equipment are functioning properly.
- Coordinate with external vendors and service providers for maintenance and repairs.
- Assist in implementing and overseeing health and safety protocols within the office environment.
Job Requirement
- Currently enrolled in or recently graduated from a Bachelor's degree program in Business Administration, Management, Hospitality or a related field.
- Strong interest in office management and client relations.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office Suite.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- High level of attention to detail and problem-solving skills.
- Proficiency in English or foreign languages is a plus
Benefits:
- Job allowance
- Practical experience in office management and client relations.
- Mentorship and guidance from experienced professionals.
- Opportunity to develop skills in a dynamic and growing industry.
- Potential for future employment opportunities based on performance.
- A supportive and collaborative work environment.
Location: District 3
Location: District 3