HR Admin Assistant

Bouygues Construction IT Vietnam is a part of Bouygues Construction IT, a trusted partner for the business lines which provides competitiveness of the Bouygues Construction Group and promotes its digital transformation.

We are seeking a dedicated and proactive HR Admin Assistant to join our HR Admin team. This role is integral to supporting various administrative functions, human resources initiatives, and accounting tasks supporting.

JOB DESCRIPTION:

Training & Development:

• Develop and coordinate comprehensive training programs and development initiatives in collaboration with other departments.

• Ensure training processes and procedures are documented and followed.

• Conduct and monitor the annual performance appraisal system to support employee growth and development.

Administration & Accounting Support:

• Handle all aspects of expat liaison, including but not limited to work permits, residency cards, and business visas.

• Organize company events and activities to foster a positive work environment.

• Manage administrative tasks such as purchasing, office maintenance, pantry supplies, stationery, business trip preparations …

• Support accounting process, payment process, contract review, SAP- invoices input, budget controlling, ... Ensure timely and accurate processing of invoices and payments.

Compensation & Benefits:

• Finalize attendance records and maintain accurate monthly timesheets.

• Collect information regarding salary reviews and promotions under the directions.

HR Information Systems & Policies:

• Maintain and update the HR information system to ensure accuracy and compliance.

• Regularly review and update HR policies to align with current best practices and legal requirements.

• Provide regular budget reports and insights to ensure financial control.

• Update, structure and provide guidance on best practices related to policies and laws to others.

Provide other support as assigned to meet the dynamic needs of the organization.

WHAT WE OFFER:

Professional, Open-minded and Creative Environment:

• International, friendly, proactive, supportive workplace.

• Great teamwork with Agile mindset.

• Fostering mutual respect and understanding.

• Strong sharing culture to improve individual development.

Individual Development:

• Extensive training and in-depth knowledge sharing sessions.

• Online internal learning hub with various categories in hard skills & soft skills (languages, programming language, data visualization…).

• Individual empowerment.

Special Care for Employee:

• Work from home 2 days/ week.

• Dell laptop and external monitor for your work.

• 100% salary on probationary period.

• Up to 2-month performance bonus.

• 15 annual leave days + 6 sick leave days (plus 1 annual leave day for every 3-year working).

• Annual health check-up and premium health insurance for employee (and your beloved children after 3-working year).

• Various attractive teambuilding activities and company trip.

• Sport, personal activities sponsor.

• College/ Bachelor graduated with background in Human Resources.

• Proven experience in administrative and HR support roles.

• Proficiency in Microsoft Office or relevant HR software.

• Strong knowledge of labor laws.

• Fluent in English. Proficiency in French is a big advantage.

General Skills:

• Good communication skills.

• Good problem-solving and researching skills.

• Energetic and eager to tackle new projects and ideas.

• Well-organized.

• Can-do attitude.